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Tax Planning and Preparation Document Checklist

As you prepare for tax season, this checklist can help you gather necessary tax documents. And while this checklist is intended to serve as a general resource, your tax team can provide detailed guidance and direction specific to your personal tax situation.

Personal information

  • Your Social Security number (SSN) or tax ID number
  • Spouse’s full name, SSN or tax ID number, and date of birth
  • Identity Protection PIN (if issued by the IRS)
  • Routing and account numbers for direct deposit or payment
  • Foreign reporting and residency information (if applicable)

Dependent information

  • Dates of birth and SSNs or tax ID numbers
  • Childcare records, including the provider’s tax ID number (if applicable)
  • Income of dependents and other adults in your home
  • Form 8332 (if applicable)

Sources of income

Employed: Forms W-2

Unemployed: Unemployment income (1099-G)

Self employed

  • Forms 1099, Schedules K-1, and income records
  • Expense records (check registers, credit card statements, receipts)
  • Business-use asset information (cost, date placed in service) for depreciation
  • Office in-home information (if applicable)
  • Record of estimated tax payments (Form 1040-ES)

Rental income

  • Records of income and expenses
  • Rental asset information for depreciation
  • Record of estimated tax payments (Form 1040-ES)

Retirement income

  • Pension, IRA, and annuity income (1099-R)
  • Traditional IRA basis
  • Social Security income (SSA-1099)
  • Railroad retirement benefits (RRB-1099)

Savings and investments or dividends

  • Interest and dividend income (1099-INT, 1099-OID, 1099-DIV)
  • Income from sales of stock or property (1099-B, 1099-S)
  • Acquisition dates and cost basis records (if not reported on 1099-B)
  • Health savings account (HSA) and long-term care reimbursements (1099-SA, 1099-LTC)
  • Expense records related to investments
  • Record of estimated tax payments (Form 1040-ES)
  • Transactions involving cryptocurrency (virtual currency)

Other income and losses

  • Payment Card and Third-Party Network Transactions (1099-K)
  • Gambling income (W-2G or records)
  • Jury duty records
  • Hobby income and expenses
  • Prizes and awards
  • Trust income
  • Royalty income (1099-MISC)
  • Any other 1099s received
  • Record of alimony paid/received with ex-spouse’s name and SSN
  • State tax refund

Types of deductions

Home and vehicle ownership

  • Forms 1098 or other mortgage interest statements
  • Real estate and personal property tax records
  • Receipts for energy-saving home improvements
  • Electric vehicle information
  • All other 1098 series forms

Charitable donations

  • Cash amounts donated to charitable organizations
  • Records of non-cash charitable donations
  • Miles driven for charitable or medical purposes

Medical expenses

  • Amounts paid for healthcare, insurance, and medical services
  • Amounts paid for qualified insurance premiums
  • Health Insurance Form 1095-A (if applicable)

Childcare expenses

  • Fees paid to daycare centers or babysitters
  • Expenses paid through a dependent care flexible spending account

Educational expenses

  • Forms 1098-T from educational institutions
  • Receipts itemizing qualified educational expenses
  • Records of scholarships or fellowships received
  • Form 1098-E for student loan interest

K-12 educator expenses

  • Receipts for unreimbursed classroom expenses (supplies, books, computer software and equipment, materials)
  • Receipts for unreimbursed professional development courses

State and local taxes

  • Amount of state and local income or sales tax paid
  • Invoice showing vehicle sales tax paid and personal property tax on vehicles

Retirement and other savings

  • Form 5498-SA showing health savings account (HSA) contributions
  • Form 5498 showing IRA contributions
  • All other 5498 series forms

Federally declared disasters 

  • City/county information
  • Records for property losses, rebuilding/repair costs
  • Insurance reimbursements/claims
  • FEMA assistance information (check FEMA website for declarations)

Don’t Leave Money On the Table

Our team of tax professionals can help you make informed decisions about your wealth so that you feel confident and in control.